Step-by-step (with screenshots): How to restrict access to a specific folder in SharePoint We’ve also created a video that walks you through all the steps given above. You must be either a global admin or SharePoint admin. Please note that your Microsoft 365 user must have the appropriate roles assigned to follow this process.

In this blog post, I’m going to demonstrate the entire process given above so you can easily follow along. OPTIONAL: Grant permissions to extra users by clicking Grant Permissions, invite people by entering names/email addresses, select/deselect Share everything in…, select a permission level, then click Share.

Select the groups that you want to revoke access from and click Remove User Permissions.

Hover over the folder you want to restrict access to and click the 3 vertical dots (⋮).

Open the SharePoint team site you’re wanting to edit permissions for.

Open the app launcher and click SharePoint.

Navigate to and sign in using your Microsoft 365 credentials.

The steps below walk you through the process: It is possible to break permission inheritance on a folder in SharePoint and set unique permissions, letting you prevent users from accessing a specific folder in SharePoint. However, it’s potentially risky having all your site members able to access everything within a site in any scenario, which is why we see a lot of organizations asking if they can restrict access to specific folders in SharePoint. Some organizations - smaller ones in particular - will have one SharePoint team site where everything (i.e., important and confidential company documents) is stored.

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